Background

Support
The audit
Exact dates of the audit
Sample size and anonymity
Collecting and uploading data
A team approach
Passwords and login
Accessibility to the website
One-day audit to test colonoscopy data entry process
Engagement
Key dates

Support

The website has FAQs, user guides, sample audit forms and detailed instructions of what teams are expected to do. A network of regional physicians, colo-proctologists and trainees will liaise with local units, help where necessary and give firm “encouragement” when the need arises.

Download User guide
Download KPI Datasheet
Download Preparation and Comfort Score definitions

The audit

The BSG and ACPGBI will run a UK-wide, online audit of all colonoscopy undertaken during the first two weeks of March 2011 The aim is to get an accurate picture of the quality of colonoscopy in the UK. For this to be successful ALL units need to engage. 

Exact dates of the audit

Registration is open. The audit will take place between 28th February and 13th March, 2011. The aim is to capture data on ALL colonoscopies performed in Endoscopy units throughout the UK. We expect a total of approximately 20,000 colonoscopies which will give us an accurate snapshot of current practise.

Sample size and anonymity

The audit data will be anonymous and although the overall numbers will be large, individual colonoscopists and colonoscopy numbers will be too small for this to be a comparative audit.  However, the audit will provide a national picture against which units and individuals can measure their own performance over longer periods.

Collecting and uploading data

Data will be collected manually on a single form in the endoscopy room, by someone other than the endoscopist (preferably one of the nurse assistants). The data will be uploaded onto the website at the end of the day by an identifiable “clerk” onto this website. Data entry takes less than 2 minutes per patient.

A team approach

While each unit has to decide how it will approach the audit, it is suggested that a four person team of:

  • Endoscopy Lead
  • Trainee
  • Nurse
  • Administrator

be established to share the workload and to ensure there is complete data collection of ALL colonoscopies performed during the audit period. There is a need for clear lines of accountability and some local training. It must be emphasised that the audit has been designed to be very straightforward and very easy to perform.  There is a User Guide for the website.

Passwords and login

One of the Service Leads will register the unit using his/her user name and password. A new audit specific password will be sent via email which will allow further login to the website.

Accessibility to the website

The Website is open now for Unit Registration and completion of Colonoscopist details. Registration and colonoscopist profiles should be completed by 24th January 2011.

One-day audit to test colonoscopy data entry process

Units should run a one-day pilot audit to ensure their approach is sound. This one-day test audit should be completed by 7th February.  If your unit has not done a one-day audit by this time, you will be approached by a Regional Advisor and your Local Audit Department will be notified (as will your Chief Executive). The website will allow more than one test run of the process.

Engagement

The steering group are optimistic that the endoscopy community will see the benefits of this unique audit and willingly engage. Trainee and clinical lead support for the audit will be recorded on their respective JETS e-portfolios. Participation in this and future National Audits of endoscopy will be included in the suite of measures used for ‘light-touch’ accreditation planned by the JAG.   Participation in the audit will be recorded on the NHS choices website.  

Key dates

  • Now to 24th January -   Unit and colonoscopist Registration
  • Now to 7th February -   One day local pilot audit
  • 28th February to 13 March -  UK colonoscopy Audit